Director of Administration
ILIULIUK FAMILY AND HEALTH SERVICES ILIULIUK FAMILY AND HEALTH SERVICES Unalaska, AK Unalaska, AK Full-time Full-time Estimated:
$115K - $146K a year Estimated:
$115K - $146K a year 4 days ago 4 days ago 4 days ago ILIULIUK FAMILY AND HEALTH SERVICES, INC.
Job Description JOB TITLE:
Director of Administration FLSA Job Status:
Exempt Education/Licensure:
Bachelor's degree in business-administration or health-related field, and at least seven (7) years of progressively responsible, professional experience related to project or program management in a leadership role.
Master's degree preferred.
Knowledge of Community Health Centers preferred.
Must be fluent in English, spoken as well as written.
Department:
Administrative Supervisor:
Chief Executive Officer ORGANIZATIONAL SUMMARY Reports to:
Chief Executive Officer Key Working Relationships:
Practitioners, Medical Support Staff, Mental Health Clinicians, and Administration Primary Customer Groups:
Staff, patients, their families, Vendors/ customers, community employers and agencies (community organizations /groups), and regulatory agencies Aged of Patients Served:
All Work location:
This position is remote, with some travel required for meetings with stakeholders and project partners as needed.
STANDARD OF CONDUCTS Appearance:
Maintain a professional personal appearance, and abide by the dress code at all times while working and representing IFHS.
Demonstrate actions that support maintaining a positive and clean facility appearance.
Attitude:
Acknowledge customers; smile and maintain eye contact as appropriate for patient culture.
Apologize for problems, inconveniences, and wait times.
Be kind, sympathetic, and helpful.
Act in a professional manner at all times.
Respect:
Treat all customers (patients and guests) with respect.
Treat colleagues (employees, practitioners, volunteers) as professionals.
Be accountable in meeting customers' requests and needs.
Recognize and respect differing viewpoints and beliefs.
Show reverence for cultural diversity and perspective of all people.
Ownership/ Accountability:
Act as an ambassador of IFHS at all times.
Anticipate and exceed customers' needs and expectations.
Understand and accept responsibilities.
Demonstrate a proactive approach to all issues/problems/concerns.
Communication:
Acknowledge customers/patients by being attentive.
Keep customers/patients appropriately informed.
Maintain confidentiality at all times.
Use proper voice and email etiquette.
Use proper and professional telephone etiquette.
Demonstrate positive and proactive communication skills to include active listening.
Asks appropriate questions to clarify understanding.
JOB SUMMARY In partnership with the Chief Executive Officer, the Director of Administration oversees Iliuliuk Family and Health Services (IFHS) strategic and grant initiatives, working closely with relevant internal and external stakeholders as needed to ensure successful outcomes and strong stewardship of all IFHS resources.
Schedule:
Will have a flexible schedule based in IFHS needs.
Duties:
This position will function as a member of the Iliuliuk Family and Health Services (IFHS) Leadership team, providing strategic thought partnership to the CEO for the direction and prioritization of all new and current IFHS initiatives, as well as full-cycle grant management and support for federal, state, and local grants and contracts awarded to (or sought by) IFHS.
In alignment with the IFHS Mission, Vision and Values, the Director of Administration will Support, design and execute of IFHS strategic projects and initiatives, along with the CEO, ensuring goals are clear and measurable, and plans are integrated across all domains of the organization.
This includes leading key work streams and initiatives as needed to strengthen the effectiveness and efficiency of organization-wide processes and systems.
Help to track progress to facilitate continuous improvement and accountability in key performance areas for IFHS, such as budget, quality and compliance, as well as support progress toward longer-term financial and operating targets.
Conduct periodic status reviews of organizational goals and objectives to identify roadblocks to progress.
This includes responsibility for collaborating with the CEO and other leaders to identify organizational strengths and weaknesses, identifying and mitigating risk and redundancy, as well as conducting regular environmental scans to identify opportunities and threats that could impact the organization's ability to achieve its objectives and serve the Mission.
Support change management and stakeholder communications/engagement to ensure the organization and community members understand, support, and are inspired by the various initiatives within the IFHS strategy.
This includes engaging with internal and external key stakeholders to identify needs, as well as gather input and buy-in for relevant initiatives.
Function as point person for full cycle grant management, supporting systems for pre-application decision making, research, acquisition, award execution, grant management and closeout.
Functions as a subject matter expert on all grants awarded to (or sought by) IFHS.
Provide organizational support in maintaining positive working relationships with funding entities' grant project officer(s) and ensuring IFHS is in compliance with the full spectrum of guidelines, conditions, and other regulatory considerations associated with major funding or revenue sources.
ESSENTIAL DUTIES AND RESPONSIBILITIES Strategic Thinking and Problem-Solving Maintains awareness of emerging trends and best practices in population health and health service delivery and supports internal and community-level analysis of relevant needs as appropriate.
Analyzes emerging industry trends, expansion opportunities, and sources of capital.
Utilizes data-driven methodologies to analyze business performance metrics and process improvement options effectively.
Collaborates with CEO and other organization leaders to drive strategic initiatives and develops long-term growth plans and sustainability goals for IFHS.
Reviews financial statements to identify trends in expenses and revenue sources.
Recommends changes or adjustments to current strategies based on new insights and relevant market information.
For CEO identified strategic priorities, works with relevant stakeholders to identify funding strategies that could include public grant revenue from various streams, earned income, and legislative directed funding from the state and federal governments.
Ensures regular review of key areas for compliance and provides support to leaders as needed to ensure necessary resources are available to ensure alignment with relevant regulations and other compliance criteria.
Measuring and Monitoring Supports organizational use of data to inform decision-making.
Tracks and measures progress and outcomes for identified initiatives.
Assists in the measuring, management and improvement of long-term business goals.
Monitors progress against the strategic plan and makes recommendations for course corrections as needed.
Works with management to deliver, monitor, and communicate progress on objectives and key results, and ensures metrics are aligned with the organization's strategy and mission.
Visualizes data into easy-to-read tools, and creates slides that tell a story to enable efficient executive and board engagement with key metrics.
Organizational Planning and Strategic Initiative Leadership:
Supports development and management of the multi-year IFHS strategic plan, as well as monitoring progress and periodically updating the plan, under the direction of the CEO.
Reports regularly on the status of initiatives to internal and external audiences through clear and engaging reporting tools.
Develops tools to communicate strategic plans and concepts to leadership.
Manages major organizational initiatives and workstreams as required, which may include leading cross-functional teams to address emerging needs; designing and implementing new processes or systems; or leading and implementing organizational change.
Manages and/or supports projects to enhance strategic and administrative support as needed.
Provides project management support for bringing together cross-functional teams to develop and move forward initiatives that implement the IFHS strategic plan.
Grants Management Collaborates with the CEO to understand strategic agency priorities, seek out public funding opportunities to meet the priorities, and summarizes potential funding opportunities as they present themselves to the CEO.
Builds understanding of grant funding opportunities that IFHS is eligible for and creates a pipeline that allows staff to consider opportunities and compare them to the business and mission needs of IFHS.
Supports a standard process by which IFHS staff members may identify and evaluate grant opportunities and present them to the CEO for a recommendation of whether to apply.
Identifies key components of the grant application, conducts meetings with stakeholders, assigns and tracks work responsibilities including support of any needed Board approval, facilitation of external partner support, assistance with narrative and budget development, and other needed staff support/partnership, in response to Requests for Proposals (RFPs).
Ensures that all grant applications, reports and supporting documentation are submitted in a timely and accurate manner, as well as any requests for follow up are responded to promptly.
Maintains a list of grant applications and RFPs, including unsuccessful applications.
Requests scoring feedback from unsuccessful applications and maintains that along with the narrative application and RFP in an electronic file.
Lead IFHS efforts related to HRSA reporting and EHB compliance.
Serve as coordinator for FTCA annual application process.
Maintain close working relationships with the IFHS staff responsible for financial accounting of grant awards and staff responsible for grant program deliverables.
Includes:
Works with Finance team to create a budget and general ledger (GL) coding for appropriate awarded budget lines in IFHS's accounting system.
Generates (or identifies practices to generate) regular financial reporting to key stakeholders of the grant.
Tracks expenses against awarded grant budgets and recommendations to staff and Leadership regarding expenses and grant deliverables, as well as recommending any needed budget adjustments.
Ensuring grant revenue is exhausted within the project period in a manner that best supports the objectives of the grant.
Maintains all relevant grant documents in accessible, accurate and timely electronic files.
Ensures proper storage in accordance with IFHS document retention policies following close out.
Files include:
Request For Proposals (RFP), application, executed grant agreement, terms and conditions of the award, cyclical program and financial reporting, relevant Code of Federal Regulations (CFR), close out reporting, and all communication between the funder and IFHS.
Tracks deadlines related to financial and program information submission.
Completes, or assigns and ensures completion of, on time submission of all required documents to include financial and narrative grant reporting.
Engages in training with staff members responsible for programmatic aspects of grant management.
If a department head is taking on a new grant fund, works with the individual to ensure they understand appropriate grant funded activities, prohibited activities, and the financial stewardship principles of awards.
Reads terms and conditions of the grant award, reads referenced CFR and understands special financial conditions of the award.
Supports timely pre-authorization requests for purchases that require it (equipment, construction, or other special items designated by award or relevant federal regulations).
Board and Executive Support Assembles options sets for executive and Board decision-making needs, facilitated through strategic narratives and presentations.
Makes recommendations as appropriate based on relevant insights and data.
Develops materials for executive presentations targeting relevant stakeholder groups, including support of creating talking points for CEO and Board members' use in promoting organizational needs and initiatives, including support for media relations.
Work with the IFHS CEO to support organizational leadership and board-level discussions and decision making.
Act as a thought partner to the CEO in structuring meetings, materials, and presentations to ensure success of projects.
Relationships, Change Management and Communications:
Works cooperatively and positively with all internal and external partners.
Establishes and retains relationships with key partners and stakeholders (both internal and external) that can support the achievement of the organization's strategic objectives.
Coordinates relevant public relations and marketing efforts for the organization to support short and long-term strategic needs.
Analyzes the effectiveness of campaigns and recommends and implements changes as needed.
Supports ongoing community outreach and education, including but not limited to newspaper articles, IFHS newsletters, presentations, website, social media, panel discussions, and public service announcements.
Including development and distribution of IFHS annual report.
Develops simple, engaging messaging for internal and external audiences to ensure a clear brand presence and relatable value proposition(s) regarding strategic initiatives for IFHS.
Supports effective management of organizational or community changes through intentional needs assessment, effective two-way communication practices, and delivery of regular tailored communications to any affected groups.
Builds professional network with other similar roles to understand available opportunities or best practices that IFHS may benefit from.
Works to build partnerships with external entities if needed to support collaborative efforts to support strategic needs of both organizations (such as a grant application partnership).
SUPPORTING DUTIES AND RESPONSIBILITIES Support day-to-day business activities as indicated by CEO, ensuring compliance with regulations and laws, and alignment with larger organizational priorities.
Represents IFHS at conferences or meetings as appropriate, attends stakeholder or legislative hearings related to areas of interest for IFHS as assigned.
Tracks cyclical grant opportunities in areas of interest to IFHS, conducts long range planning ahead of release of a new RFP if the program created by the grant is a significant departure from current practices or program offerings.
Identifies partnership opportunities with external agencies, especially as it relates to funding or service development opportunities.
Serves on various committees as identified by the CEO.
Completes and assists with special projects as assigned by the CEO; other duties as assigned.
ESSENTIAL FUNCTIONS Hearing:
within normal limits with or without use of corrective devices Vision:
adequate to read 12-point type with or without corrective lenses Must be able to verbally interact in English with staff, patients, and public Must have manual dexterity of hands/fingers for frequent writing and computer work Must be able to occasionally lift up to 50lbs Must be able to occasionally push and pull up to 50lbs Maintains awareness of emerging trends and best practices in population health and health service delivery and supports internal and community-level analysis of relevant needs as appropriate.
Analyzes emerging industry trends, expansion opportunities, and sources of capital.
Utilizes data-driven methodologies to analyze business performance metrics and process improvement options effectively.
Collaborates with CEO and other organization leaders to drive strategic initiatives and develops long-term growth plans and sustainability goals for IFHS.
Reviews financial statements to identify trends in expenses and revenue sources.
Recommends changes or adjustments to current strategies based on new insights and relevant market information.
For CEO identified strategic priorities, works with relevant stakeholders to identify funding strategies that could include public grant revenue from various streams, earned income, and legislative directed funding from the state and federal governments.
Ensures regular review of key areas for compliance and provides support to leaders as needed to ensure necessary resources are available to ensure alignment with relevant regulations and other compliance criteria.
Supports organizational use of data to inform decision-making.
Tracks and measures progress and outcomes for identified initiatives.
Assists in the measuring, management and improvement of long-term business goals.
Monitors progress against the strategic plan and makes recommendations for course corrections as needed.
Works with management to deliver, monitor, and communicate progress on objectives and key results, and ensures metrics are aligned with the organization's strategy and mission.
Visualizes data into easy-to-read tools, and creates slides that tell a story to enable efficient executive and board engagement with key metrics.
Supports development and management of the multi-year IFHS strategic plan, as well as monitoring progress and periodically updating the plan, under the direction of the CEO.
Reports regularly on the status of initiatives to internal and external audiences through clear and engaging reporting tools.
Develops tools to communicate strategic plans and concepts to leadership.
Manages major organizational initiatives and workstreams as required, which may include leading cross-functional teams to address emerging needs; designing and implementing new processes or systems; or leading and implementing organizational change.
Manages and/or supports projects to enhance strategic and administrative support as needed.
Provides project management support for bringing together cross-functional teams to develop and move forward initiatives that implement the IFHS strategic plan.
Collaborates with the CEO to understand strategic agency priorities, seek out public funding opportunities to meet the priorities, and summarizes potential funding opportunities as they present themselves to the CEO.
Builds understanding of grant funding opportunities that IFHS is eligible for and creates a pipeline that allows staff to consider opportunities and compare them to the business and mission needs of IFHS.
Supports a standard process by which IFHS staff members may identify and evaluate grant opportunities and present them to the CEO for a recommendation of whether to apply.
Identifies key components of the grant application, conducts meetings with stakeholders, assigns and tracks work responsibilities including support of any needed Board approval, facilitation of external partner support, assistance with narrative and budget development, and other needed staff support/partnership, in response to Requests for Proposals (RFPs).
Ensures that all grant applications, reports and supporting documentation are submitted in a timely and accurate manner, as well as any requests for follow up are responded to promptly.
Maintains a list of grant applications and RFPs, including unsuccessful applications.
Requests scoring feedback from unsuccessful applications and maintains that along with the narrative application and RFP in an electronic file.
Lead IFHS efforts related to HRSA reporting and EHB compliance.
Serve as coordinator for FTCA annual application process.
Maintain close working relationships with the IFHS staff responsible for financial accounting of grant awards and staff responsible for grant program deliverables.
Includes:
Works with Finance team to create a budget and general ledger (GL) coding for appropriate awarded budget lines in IFHS's accounting system.
Generates (or identifies practices to generate) regular financial reporting to key stakeholders of the grant.
Tracks expenses against awarded grant budgets and recommendations to staff and Leadership regarding expenses and grant deliverables, as well as recommending any needed budget adjustments.
Ensuring grant revenue is exhausted within the project period in a manner that best supports the objectives of the grant.
Maintains all relevant grant documents in accessible, accurate and timely electronic files.
Ensures proper storage in accordance with IFHS document retention policies following close out.
Files include:
Request For Proposals (RFP), application, executed grant agreement, terms and conditions of the award, cyclical program and financial reporting, relevant Code of Federal Regulations (CFR), close out reporting, and all communication between the funder and IFHS.
Tracks deadlines related to financial and program information submission.
Completes, or assigns and ensures completion of, on time submission of all required documents to include financial and narrative grant reporting.
Engages in training with staff members responsible for programmatic aspects of grant management.
If a department head is taking on a new grant fund, works with the individual to ensure they understand appropriate grant funded activities, prohibited activities, and the financial stewardship principles of awards.
Reads terms and conditions of the grant award, reads referenced CFR and understands special financial conditions of the award.
Supports timely pre-authorization requests for purchases that require it (equipment, construction, or other special items designated by award or relevant federal regulations).
Assembles options sets for executive and Board decision-making needs, facilitated through strategic narratives and presentations.
Makes recommendations as appropriate based on relevant insights and data.
Develops materials for executive presentations targeting relevant stakeholder groups, including support of creating talking points for CEO and Board members' use in promoting organizational needs and initiatives, including support for media relations.
Work with the IFHS CEO to support organizational leadership and board-level discussions and decision making.
Act as a thought partner to the CEO in structuring meetings, materials, and presentations to ensure success of projects.
Works cooperatively and positively with all internal and external partners.
Establishes and retains relationships with key partners and stakeholders (both internal and external) that can support the achievement of the organization's strategic objectives.
Coordinates relevant public relations and marketing efforts for the organization to support short and long-term strategic needs.
Analyzes the effectiveness of campaigns and recommends and implements changes as needed.
Supports ongoing community outreach and education, including but not limited to newspaper articles, IFHS newsletters, presentations, website, social media, panel discussions, and public service announcements.
Including development and distribution of IFHS annual report.
Develops simple, engaging messaging for internal and external audiences to ensure a clear brand presence and relatable value proposition(s) regarding strategic initiatives for IFHS.
Supports effective management of organizational or community changes through intentional needs assessment, effective two-way communication practices, and delivery of regular tailored communications to any affected groups.
Builds professional network with other similar roles to understand available opportunities or best practices that IFHS may benefit from.
Works to build partnerships with external entities if needed to support collaborative efforts to support strategic needs of both organizations (such as a grant application partnership).
Support day-to-day business activities as indicated by CEO, ensuring compliance with regulations and laws, and alignment with larger organizational priorities.
Represents IFHS at conferences or meetings as appropriate, attends stakeholder or legislative hearings related to areas of interest for IFHS as assigned.
Tracks cyclical grant opportunities in areas of interest to IFHS, conducts long range planning ahead of release of a new RFP if the program created by the grant is a significant departure from current practices or program offerings.
Identifies partnership opportunities with external agencies, especially as it relates to funding or service development opportunities.
Serves on various committees as identified by the CEO.
Completes and assists with special projects as assigned by the CEO; other duties as assigned.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
$115K - $146K a year Estimated:
$115K - $146K a year 4 days ago 4 days ago 4 days ago ILIULIUK FAMILY AND HEALTH SERVICES, INC.
Job Description JOB TITLE:
Director of Administration FLSA Job Status:
Exempt Education/Licensure:
Bachelor's degree in business-administration or health-related field, and at least seven (7) years of progressively responsible, professional experience related to project or program management in a leadership role.
Master's degree preferred.
Knowledge of Community Health Centers preferred.
Must be fluent in English, spoken as well as written.
Department:
Administrative Supervisor:
Chief Executive Officer ORGANIZATIONAL SUMMARY Reports to:
Chief Executive Officer Key Working Relationships:
Practitioners, Medical Support Staff, Mental Health Clinicians, and Administration Primary Customer Groups:
Staff, patients, their families, Vendors/ customers, community employers and agencies (community organizations /groups), and regulatory agencies Aged of Patients Served:
All Work location:
This position is remote, with some travel required for meetings with stakeholders and project partners as needed.
STANDARD OF CONDUCTS Appearance:
Maintain a professional personal appearance, and abide by the dress code at all times while working and representing IFHS.
Demonstrate actions that support maintaining a positive and clean facility appearance.
Attitude:
Acknowledge customers; smile and maintain eye contact as appropriate for patient culture.
Apologize for problems, inconveniences, and wait times.
Be kind, sympathetic, and helpful.
Act in a professional manner at all times.
Respect:
Treat all customers (patients and guests) with respect.
Treat colleagues (employees, practitioners, volunteers) as professionals.
Be accountable in meeting customers' requests and needs.
Recognize and respect differing viewpoints and beliefs.
Show reverence for cultural diversity and perspective of all people.
Ownership/ Accountability:
Act as an ambassador of IFHS at all times.
Anticipate and exceed customers' needs and expectations.
Understand and accept responsibilities.
Demonstrate a proactive approach to all issues/problems/concerns.
Communication:
Acknowledge customers/patients by being attentive.
Keep customers/patients appropriately informed.
Maintain confidentiality at all times.
Use proper voice and email etiquette.
Use proper and professional telephone etiquette.
Demonstrate positive and proactive communication skills to include active listening.
Asks appropriate questions to clarify understanding.
JOB SUMMARY In partnership with the Chief Executive Officer, the Director of Administration oversees Iliuliuk Family and Health Services (IFHS) strategic and grant initiatives, working closely with relevant internal and external stakeholders as needed to ensure successful outcomes and strong stewardship of all IFHS resources.
Schedule:
Will have a flexible schedule based in IFHS needs.
Duties:
This position will function as a member of the Iliuliuk Family and Health Services (IFHS) Leadership team, providing strategic thought partnership to the CEO for the direction and prioritization of all new and current IFHS initiatives, as well as full-cycle grant management and support for federal, state, and local grants and contracts awarded to (or sought by) IFHS.
In alignment with the IFHS Mission, Vision and Values, the Director of Administration will Support, design and execute of IFHS strategic projects and initiatives, along with the CEO, ensuring goals are clear and measurable, and plans are integrated across all domains of the organization.
This includes leading key work streams and initiatives as needed to strengthen the effectiveness and efficiency of organization-wide processes and systems.
Help to track progress to facilitate continuous improvement and accountability in key performance areas for IFHS, such as budget, quality and compliance, as well as support progress toward longer-term financial and operating targets.
Conduct periodic status reviews of organizational goals and objectives to identify roadblocks to progress.
This includes responsibility for collaborating with the CEO and other leaders to identify organizational strengths and weaknesses, identifying and mitigating risk and redundancy, as well as conducting regular environmental scans to identify opportunities and threats that could impact the organization's ability to achieve its objectives and serve the Mission.
Support change management and stakeholder communications/engagement to ensure the organization and community members understand, support, and are inspired by the various initiatives within the IFHS strategy.
This includes engaging with internal and external key stakeholders to identify needs, as well as gather input and buy-in for relevant initiatives.
Function as point person for full cycle grant management, supporting systems for pre-application decision making, research, acquisition, award execution, grant management and closeout.
Functions as a subject matter expert on all grants awarded to (or sought by) IFHS.
Provide organizational support in maintaining positive working relationships with funding entities' grant project officer(s) and ensuring IFHS is in compliance with the full spectrum of guidelines, conditions, and other regulatory considerations associated with major funding or revenue sources.
ESSENTIAL DUTIES AND RESPONSIBILITIES Strategic Thinking and Problem-Solving Maintains awareness of emerging trends and best practices in population health and health service delivery and supports internal and community-level analysis of relevant needs as appropriate.
Analyzes emerging industry trends, expansion opportunities, and sources of capital.
Utilizes data-driven methodologies to analyze business performance metrics and process improvement options effectively.
Collaborates with CEO and other organization leaders to drive strategic initiatives and develops long-term growth plans and sustainability goals for IFHS.
Reviews financial statements to identify trends in expenses and revenue sources.
Recommends changes or adjustments to current strategies based on new insights and relevant market information.
For CEO identified strategic priorities, works with relevant stakeholders to identify funding strategies that could include public grant revenue from various streams, earned income, and legislative directed funding from the state and federal governments.
Ensures regular review of key areas for compliance and provides support to leaders as needed to ensure necessary resources are available to ensure alignment with relevant regulations and other compliance criteria.
Measuring and Monitoring Supports organizational use of data to inform decision-making.
Tracks and measures progress and outcomes for identified initiatives.
Assists in the measuring, management and improvement of long-term business goals.
Monitors progress against the strategic plan and makes recommendations for course corrections as needed.
Works with management to deliver, monitor, and communicate progress on objectives and key results, and ensures metrics are aligned with the organization's strategy and mission.
Visualizes data into easy-to-read tools, and creates slides that tell a story to enable efficient executive and board engagement with key metrics.
Organizational Planning and Strategic Initiative Leadership:
Supports development and management of the multi-year IFHS strategic plan, as well as monitoring progress and periodically updating the plan, under the direction of the CEO.
Reports regularly on the status of initiatives to internal and external audiences through clear and engaging reporting tools.
Develops tools to communicate strategic plans and concepts to leadership.
Manages major organizational initiatives and workstreams as required, which may include leading cross-functional teams to address emerging needs; designing and implementing new processes or systems; or leading and implementing organizational change.
Manages and/or supports projects to enhance strategic and administrative support as needed.
Provides project management support for bringing together cross-functional teams to develop and move forward initiatives that implement the IFHS strategic plan.
Grants Management Collaborates with the CEO to understand strategic agency priorities, seek out public funding opportunities to meet the priorities, and summarizes potential funding opportunities as they present themselves to the CEO.
Builds understanding of grant funding opportunities that IFHS is eligible for and creates a pipeline that allows staff to consider opportunities and compare them to the business and mission needs of IFHS.
Supports a standard process by which IFHS staff members may identify and evaluate grant opportunities and present them to the CEO for a recommendation of whether to apply.
Identifies key components of the grant application, conducts meetings with stakeholders, assigns and tracks work responsibilities including support of any needed Board approval, facilitation of external partner support, assistance with narrative and budget development, and other needed staff support/partnership, in response to Requests for Proposals (RFPs).
Ensures that all grant applications, reports and supporting documentation are submitted in a timely and accurate manner, as well as any requests for follow up are responded to promptly.
Maintains a list of grant applications and RFPs, including unsuccessful applications.
Requests scoring feedback from unsuccessful applications and maintains that along with the narrative application and RFP in an electronic file.
Lead IFHS efforts related to HRSA reporting and EHB compliance.
Serve as coordinator for FTCA annual application process.
Maintain close working relationships with the IFHS staff responsible for financial accounting of grant awards and staff responsible for grant program deliverables.
Includes:
Works with Finance team to create a budget and general ledger (GL) coding for appropriate awarded budget lines in IFHS's accounting system.
Generates (or identifies practices to generate) regular financial reporting to key stakeholders of the grant.
Tracks expenses against awarded grant budgets and recommendations to staff and Leadership regarding expenses and grant deliverables, as well as recommending any needed budget adjustments.
Ensuring grant revenue is exhausted within the project period in a manner that best supports the objectives of the grant.
Maintains all relevant grant documents in accessible, accurate and timely electronic files.
Ensures proper storage in accordance with IFHS document retention policies following close out.
Files include:
Request For Proposals (RFP), application, executed grant agreement, terms and conditions of the award, cyclical program and financial reporting, relevant Code of Federal Regulations (CFR), close out reporting, and all communication between the funder and IFHS.
Tracks deadlines related to financial and program information submission.
Completes, or assigns and ensures completion of, on time submission of all required documents to include financial and narrative grant reporting.
Engages in training with staff members responsible for programmatic aspects of grant management.
If a department head is taking on a new grant fund, works with the individual to ensure they understand appropriate grant funded activities, prohibited activities, and the financial stewardship principles of awards.
Reads terms and conditions of the grant award, reads referenced CFR and understands special financial conditions of the award.
Supports timely pre-authorization requests for purchases that require it (equipment, construction, or other special items designated by award or relevant federal regulations).
Board and Executive Support Assembles options sets for executive and Board decision-making needs, facilitated through strategic narratives and presentations.
Makes recommendations as appropriate based on relevant insights and data.
Develops materials for executive presentations targeting relevant stakeholder groups, including support of creating talking points for CEO and Board members' use in promoting organizational needs and initiatives, including support for media relations.
Work with the IFHS CEO to support organizational leadership and board-level discussions and decision making.
Act as a thought partner to the CEO in structuring meetings, materials, and presentations to ensure success of projects.
Relationships, Change Management and Communications:
Works cooperatively and positively with all internal and external partners.
Establishes and retains relationships with key partners and stakeholders (both internal and external) that can support the achievement of the organization's strategic objectives.
Coordinates relevant public relations and marketing efforts for the organization to support short and long-term strategic needs.
Analyzes the effectiveness of campaigns and recommends and implements changes as needed.
Supports ongoing community outreach and education, including but not limited to newspaper articles, IFHS newsletters, presentations, website, social media, panel discussions, and public service announcements.
Including development and distribution of IFHS annual report.
Develops simple, engaging messaging for internal and external audiences to ensure a clear brand presence and relatable value proposition(s) regarding strategic initiatives for IFHS.
Supports effective management of organizational or community changes through intentional needs assessment, effective two-way communication practices, and delivery of regular tailored communications to any affected groups.
Builds professional network with other similar roles to understand available opportunities or best practices that IFHS may benefit from.
Works to build partnerships with external entities if needed to support collaborative efforts to support strategic needs of both organizations (such as a grant application partnership).
SUPPORTING DUTIES AND RESPONSIBILITIES Support day-to-day business activities as indicated by CEO, ensuring compliance with regulations and laws, and alignment with larger organizational priorities.
Represents IFHS at conferences or meetings as appropriate, attends stakeholder or legislative hearings related to areas of interest for IFHS as assigned.
Tracks cyclical grant opportunities in areas of interest to IFHS, conducts long range planning ahead of release of a new RFP if the program created by the grant is a significant departure from current practices or program offerings.
Identifies partnership opportunities with external agencies, especially as it relates to funding or service development opportunities.
Serves on various committees as identified by the CEO.
Completes and assists with special projects as assigned by the CEO; other duties as assigned.
ESSENTIAL FUNCTIONS Hearing:
within normal limits with or without use of corrective devices Vision:
adequate to read 12-point type with or without corrective lenses Must be able to verbally interact in English with staff, patients, and public Must have manual dexterity of hands/fingers for frequent writing and computer work Must be able to occasionally lift up to 50lbs Must be able to occasionally push and pull up to 50lbs Maintains awareness of emerging trends and best practices in population health and health service delivery and supports internal and community-level analysis of relevant needs as appropriate.
Analyzes emerging industry trends, expansion opportunities, and sources of capital.
Utilizes data-driven methodologies to analyze business performance metrics and process improvement options effectively.
Collaborates with CEO and other organization leaders to drive strategic initiatives and develops long-term growth plans and sustainability goals for IFHS.
Reviews financial statements to identify trends in expenses and revenue sources.
Recommends changes or adjustments to current strategies based on new insights and relevant market information.
For CEO identified strategic priorities, works with relevant stakeholders to identify funding strategies that could include public grant revenue from various streams, earned income, and legislative directed funding from the state and federal governments.
Ensures regular review of key areas for compliance and provides support to leaders as needed to ensure necessary resources are available to ensure alignment with relevant regulations and other compliance criteria.
Supports organizational use of data to inform decision-making.
Tracks and measures progress and outcomes for identified initiatives.
Assists in the measuring, management and improvement of long-term business goals.
Monitors progress against the strategic plan and makes recommendations for course corrections as needed.
Works with management to deliver, monitor, and communicate progress on objectives and key results, and ensures metrics are aligned with the organization's strategy and mission.
Visualizes data into easy-to-read tools, and creates slides that tell a story to enable efficient executive and board engagement with key metrics.
Supports development and management of the multi-year IFHS strategic plan, as well as monitoring progress and periodically updating the plan, under the direction of the CEO.
Reports regularly on the status of initiatives to internal and external audiences through clear and engaging reporting tools.
Develops tools to communicate strategic plans and concepts to leadership.
Manages major organizational initiatives and workstreams as required, which may include leading cross-functional teams to address emerging needs; designing and implementing new processes or systems; or leading and implementing organizational change.
Manages and/or supports projects to enhance strategic and administrative support as needed.
Provides project management support for bringing together cross-functional teams to develop and move forward initiatives that implement the IFHS strategic plan.
Collaborates with the CEO to understand strategic agency priorities, seek out public funding opportunities to meet the priorities, and summarizes potential funding opportunities as they present themselves to the CEO.
Builds understanding of grant funding opportunities that IFHS is eligible for and creates a pipeline that allows staff to consider opportunities and compare them to the business and mission needs of IFHS.
Supports a standard process by which IFHS staff members may identify and evaluate grant opportunities and present them to the CEO for a recommendation of whether to apply.
Identifies key components of the grant application, conducts meetings with stakeholders, assigns and tracks work responsibilities including support of any needed Board approval, facilitation of external partner support, assistance with narrative and budget development, and other needed staff support/partnership, in response to Requests for Proposals (RFPs).
Ensures that all grant applications, reports and supporting documentation are submitted in a timely and accurate manner, as well as any requests for follow up are responded to promptly.
Maintains a list of grant applications and RFPs, including unsuccessful applications.
Requests scoring feedback from unsuccessful applications and maintains that along with the narrative application and RFP in an electronic file.
Lead IFHS efforts related to HRSA reporting and EHB compliance.
Serve as coordinator for FTCA annual application process.
Maintain close working relationships with the IFHS staff responsible for financial accounting of grant awards and staff responsible for grant program deliverables.
Includes:
Works with Finance team to create a budget and general ledger (GL) coding for appropriate awarded budget lines in IFHS's accounting system.
Generates (or identifies practices to generate) regular financial reporting to key stakeholders of the grant.
Tracks expenses against awarded grant budgets and recommendations to staff and Leadership regarding expenses and grant deliverables, as well as recommending any needed budget adjustments.
Ensuring grant revenue is exhausted within the project period in a manner that best supports the objectives of the grant.
Maintains all relevant grant documents in accessible, accurate and timely electronic files.
Ensures proper storage in accordance with IFHS document retention policies following close out.
Files include:
Request For Proposals (RFP), application, executed grant agreement, terms and conditions of the award, cyclical program and financial reporting, relevant Code of Federal Regulations (CFR), close out reporting, and all communication between the funder and IFHS.
Tracks deadlines related to financial and program information submission.
Completes, or assigns and ensures completion of, on time submission of all required documents to include financial and narrative grant reporting.
Engages in training with staff members responsible for programmatic aspects of grant management.
If a department head is taking on a new grant fund, works with the individual to ensure they understand appropriate grant funded activities, prohibited activities, and the financial stewardship principles of awards.
Reads terms and conditions of the grant award, reads referenced CFR and understands special financial conditions of the award.
Supports timely pre-authorization requests for purchases that require it (equipment, construction, or other special items designated by award or relevant federal regulations).
Assembles options sets for executive and Board decision-making needs, facilitated through strategic narratives and presentations.
Makes recommendations as appropriate based on relevant insights and data.
Develops materials for executive presentations targeting relevant stakeholder groups, including support of creating talking points for CEO and Board members' use in promoting organizational needs and initiatives, including support for media relations.
Work with the IFHS CEO to support organizational leadership and board-level discussions and decision making.
Act as a thought partner to the CEO in structuring meetings, materials, and presentations to ensure success of projects.
Works cooperatively and positively with all internal and external partners.
Establishes and retains relationships with key partners and stakeholders (both internal and external) that can support the achievement of the organization's strategic objectives.
Coordinates relevant public relations and marketing efforts for the organization to support short and long-term strategic needs.
Analyzes the effectiveness of campaigns and recommends and implements changes as needed.
Supports ongoing community outreach and education, including but not limited to newspaper articles, IFHS newsletters, presentations, website, social media, panel discussions, and public service announcements.
Including development and distribution of IFHS annual report.
Develops simple, engaging messaging for internal and external audiences to ensure a clear brand presence and relatable value proposition(s) regarding strategic initiatives for IFHS.
Supports effective management of organizational or community changes through intentional needs assessment, effective two-way communication practices, and delivery of regular tailored communications to any affected groups.
Builds professional network with other similar roles to understand available opportunities or best practices that IFHS may benefit from.
Works to build partnerships with external entities if needed to support collaborative efforts to support strategic needs of both organizations (such as a grant application partnership).
Support day-to-day business activities as indicated by CEO, ensuring compliance with regulations and laws, and alignment with larger organizational priorities.
Represents IFHS at conferences or meetings as appropriate, attends stakeholder or legislative hearings related to areas of interest for IFHS as assigned.
Tracks cyclical grant opportunities in areas of interest to IFHS, conducts long range planning ahead of release of a new RFP if the program created by the grant is a significant departure from current practices or program offerings.
Identifies partnership opportunities with external agencies, especially as it relates to funding or service development opportunities.
Serves on various committees as identified by the CEO.
Completes and assists with special projects as assigned by the CEO; other duties as assigned.
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Estimated Salary: $20 to $28 per hour based on qualifications.
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